What Is The Best Online Rent Payment Service For Landlords?

Collecting rent is central to your business and success as a landlord. What if you could be doing this with more efficiency and effectiveness?

Rent collection doesn’t have to be a tedious task, and tracking the payments collected doesn’t need to take up much time. Instead, you could be saving time, money, and your sanity by simply using a better tool. The best way to overhaul your management systems is to utilize tools specifically designed for landlords like you, and rent collection tools fill that need perfectly.

Online rent payments are best collected with ease and low fees, but not every payment platform has these features.

Which services should landlords explore? Today, we’ll discuss the top online rent payment services and what they offer you as a landlord.

Table Of Contents On Easy Rent Payment Online

In addition to collecting rent by mail or at your main office, many landlords find considerable benefit in collecting rent payments online–.especially as people become more and more accustomed to doing most of their financial business online. How are you incorporating online payments? Learn more now:

Types Of The Best Online Rent Payments

Before we get into the specifics of which online rent payment options are suitable for you, learn about the types of online rent payment systems available. Landlords frequently utilize three major options.

#1: General Digital Payment Methods

Types Of The Best Online Rent Payments

The first option many landlords choose to use are digital wallets. These online wallets, such as PayPal and Venmo, allow people to send money to another individual or a business. Tenants can use these services to send rent directly to their landlord’s business account.

Landlords often choose this simple payment method because tenants are already familiar with it, and they also don’t need to put a lot of time into setting up the wallets. This makes the process simple for everyone.

However, these payment methods are not specialized in any way for landlords. There is no way to charge rent or late fees automatically, nor is there a way to prevent tenants from sending partial rent payments. These things can be problems depending on your tenants and your portfolio, so keep that in mind as you choose which service to use.

#2: Rent Collection Software

The next online option is rent collection software. It focuses on collecting rent and has several tools for doing so. Tenants can see their rent due and when they need to send payment. Landlords can send reminders and late fees.

Rent collection software is helpful because it is a slightly more specialized digital wallet. However, tenants might be uneasy using services they are unfamiliar with at first. Thankfully, this learning curve can usually be overcome with ease.

#3: Property Management Software

Lastly, a lot of landlords often end up using property management software. Property management software tends to be more comprehensive than rental collection software. Property management functions can be handled through the software, from maintenance requests to lease updates, making it an excellent resource for busy landlords. They can also be great to use with your property management team.

Property management services come in various forms to fit different landlord management styles and tenant needs. Most of the top online rent payment services are property management services, thanks to the large number of features that make a genuine difference to landlords.

The Best Online Rent Payment Services

The best online rent payment services for landlords are often property management tools that include rent payment collection options. This is because the features can be scaled according to your needs. These services typically don’t require landlords to utilize all of their features, but you can increase what you use as your business grows.

Here are some of the top services that can help you learn how to accept rent payments online with ease and security:

#1: Avail

Avail, a subsidiary of Realtor.com, is a prevalent property management software that many landlords use to collect rent payments. The service has user-friendly tools, from tenant applications and screening to rent collection, so it’s possible to scale this service to suit your business needs.

Avail offers a free plan that you can use to get a feel for how it works, but the tools at the free level are minimal. Most landlords will need to pay a monthly fee to find Avail helpful. These fees are per unit, so your budget will need to incorporate this.

Avail is well-known for having great software that works with completeness and consistency. From advertising to rent collection, landlords can do it all on Avail. If you’re looking for a start-to-finish solution, Avail may be the right rent collection service for you.

#2: PayRent

If you’re on the flip side of landlord management, you may prefer a more straightforward solution like PayRent. While a few features go beyond collecting rent payments, most are related to this primary purpose.

This focus keeps the program simple and accessible for landlords who don’t want to involve software or online management in more than just rent collection. Landlords with tried-and-true management systems can do rent collection online with PayRent without being overwhelmed by other features.

#3: Hemlane

Do you find yourself attracted to PayRent and other parts of Avail? Meet Hemlane. Hemlane is a hybrid property management tool. Landlords who want to mix DIY property management with intelligent online management will find it very appealing.

Many rent payment platforms want to provide complete services. Even if they are not required, though, it can be confusing to understand how to quickly skip the parts you don’t want.

With Hemlane, the approach is more about building up what you need instead of taking away what you don’t. This is very user-friendly, and the rent payment options are easy to work with.

#4: Appfolio

Finally, let’s touch on an excellent option for landlords managing many units. If you have more than 100 units, Appfolio might be the right payment solution for your business. This large-scale service is intended to make your portfolio simple to monitor and profit from.

The straightforward user interface includes smart payment collection, bill tracking, and automated late payments. Having a smart system to help keep finances on track is vital when managing that many units. Appfolio also includes the ability to manage security deposits, genuinely making it easier to keep your finances in line as a landlord.

Choosing The Right Online Rental Payment Service

Choosing The Right Online Rental Payment Service

What factors are essential to consider when deciding which online rental payment service to use?

What matters most will vary from landlord to landlord, but the categories you should review are the same. Take some time to work through each of these to determine which will be priorities for you when collecting online rent payments.

Total Fees

How much does the service charge, and how much is in your business’s budget at this time? Consider if fees will take away from profitability or if they will contribute to your business success.


Those who are tech-savvy will find online services more accessible to learn than those who aren’t familiar with this type of technology. Consider your learning curve and what kind of customer support each service offers.

Number Of Units

Simple digital wallets like PayPal and Zelle may have enough functionality for digital rent collection if you’re managing just a few properties. However, those with more units may find that added landlord-specific tools are essential. If you have a lot of properties, seek out property management tools that include rent payment options.

Your Location

If you are located far away from your rental properties, using a rent collection platform is an excellent choice because you cannot stop by and pick up the rent as readily. This should be a factor in choosing whether or not to use online rent payment services.

Management Style

Finally, think about your management style. If reaching out to tenants about late rent, where rent needs to be sent, and other matters isn’t something you enjoy spending much time on, maybe it’s time to rearrange things. Different platforms require different levels of interaction. No one option is more correct than another, but you should consider your management style when choosing third-party partner services.

Before Rent Collection: Choosing The Right Tenant

Before you can even think about collecting rent, you need to think about how to make sure that you select the right tenants for your rental properties. Choosing renters is a complex process that requires a great system.

One of the biggest things you can do to help yourself as a landlord is to review and improve your tenant selection process. Make sure that your method includes high-quality tenant screening. Tenant screening allows you to ensure that applicants are honest and qualified to be tenants.

Supplementing your tenant screening practices with screening services from RentPrep is just one way to improve your process. Our tenant screening offerings help landlords like you run background checks and otherwise verify the applications of all potential tenants. Learn more about our services and get started with RentPrep today!

FAQs: Online Rental Payment Services

Deciding what the best online payment service is for rentals can be tough. Here are the top questions regarding payment apps.

What is the safest way to collect rent online?

The key to collecting rent safely online is to ensure that you are connecting with tenants over verified services that allow rent collection. Payment services like PayPal and Venmo have options that landlords can use, and there are also transfer services like Zelle.

You can also safely use accredited property management software, such as those services covered above, to collect online rent payments. You want to be sure that you only use verified sites and secure payment collection. This can be done by reviewing their policies and checking reviews from other landlords.

Is it safe to collect rent on Zelle or Venmo?

Zelle and Venmo are safe payment transfer services that you can use to collect rent payments from tenants. While these services are not specialized for landlords, they are simple options to use when starting out or managing only a few properties.

However, these services can be hard to scale if you continue to grow your business. They do not offer many features that landlords can customize to fit their needs, and there isn’t a way to set up automated payments. Still, these services are safe for money transfer purposes.

Can I collect rent through PayPal?

As long as you are following the latest terms and conditions on using PayPal as a business, you can collect rent on the platform. However, it’s important to remember that you cannot use the Friends and Family option. There are no special features for landlords that you may need, such as recurring payments or blocking partial payments.

Instead, it’s better to utilize one of the best online payment services. These provide all the features landlords need to collect rent online safely — and more.

Are online rent payments reported to the IRS?

The number of rent payments sent through digital wallets and similar online services will determine whether or not tax forms are generated. If more than $600 is collected in the fiscal year, a 1099-K or 1099-misc form will be sent out. These forms are also sent to the IRS, so those payments are on record.

Accepting Rent Payment Online: What’s Next For You?

The best online rent payment systems have a wide variety of features that make collecting rent and managing your rental business easier. Are you ready to utilize these services?

Collecting rent payments online through landlord-specific services can rapidly improve the way you manage multiple parts of your business by:

  • Setting up recurring rent collection
  • Automatically charging late fees
  • Creating a portal for maintenance requests
  • Simplifying accounting processes

These are just some of the features that you can find with the best online rent payment systems for landlords. By implementing a new rent collection method, you might be able to revitalize your whole business.

What are you going to do about rent collection moving forward? Consider all your options as you grow.