how to reply to rental requests

Knowing how to reply to rental requests from your rental listings will save you time and future headaches. Even better is to know how to automate these email replies.

In this post you’ll learn what to write by using our sample email response to apartment listing

Once you’ve published your rental listing you’re going to get a good amount of people reaching out about the listing.

The way you funnel those leads will determine how much time you spend screening the right or wrong applicants.

Sample Email To Reply To Rental Requests

You can use the following as your reply to an interested renter. Be sure to adjust it based on your screening criteria and preferences of communication.

Thank you for reaching out about property ABC.
It is still available for rent and we do have a set standard of criteria we require to be eligible for consideration.
If interested, you must have the following in place:
  • Your monthly net/gross salary should be three times the rent.
  • We run a full background and credit check on each person over the age of 18. This is to be paid for by the applicant.
  • We also do not allow smoking or pets at this residence.
If you’re comfortable with ALL of the terms above I’d be happy to answer anymore question you may have about the rental.
Please call me at XXX-XXX-XXXX between the hours of _________ to discuss further.
I look forward to chatting with you.

How To Automatically Reply To Rental Leads Using Gmail

If you’re funneling rental leads to your email and you use gmail there’s an easy way to create fitered “canned responses.”
This little tip will help you to automatically reply to these leads and let the interested party know the next steps in the process.

This may take a few minutes to learn and setup but it can save you plenty of time.

Here’s a link to calendly.com that was brought up at the end of the video as well.